Control of income in companies or residential complexes is very important for the safety of workers and inhabitants of buildings, unfortunately the control of visitors a phenomenon that most companies have hardly known how to cope with, because the software of the platforms that exist in the market do not offer the attributes that make them really safe; in fact, the systems that are most frequently used in the markets are obsolete since, within their nature, they have weaknesses such as not keeping Its databases record the historical record of users entering buildings or functions that monitor the movement of visitors.
For this reason, all visitor control software must have minimum characteristics such as:
- Separate applications, both for visitor management software and for access control, this guarantees timely updating of information.
- Generation of labels to differentiate visitors.
- Quick access to recurring visitors.
- Intuitive software that your way of operating allows operations to be carried out continuously.
- In moments where there is no connection to the network it can be operated.
- Reusable cards once income information is stored.
- Sending the authorization number to the email of the authorizing so that the visitor is quickly identified via cell phone.
That said, the implementation of a visitor control system is of utmost importance to optimize and guarantee security. For this reason, it is essential to find the best solution that allows companies or buildings to automate the process of entering visitors through the printing of badges or biometric technology that achieves the achievement of specific information in a very efficient and fast way through the scanning an identification document.
Therefore, the visit management software must have certain characteristics that allow increasing and improving the circulation of people with optimized processes that improve the security of the organizations. Currently, the options for visitor control programs are diverse, however , those that have integrated and approved access control systems are few, so there are companies in the sector that manage to find a practical and effective solution.
Visitor management software must have, among others, the following characteristics:
• For the reception, separate applications: Software for visitor management and another for access control, which guarantees speed in updating the information and also its security.
• Intuitive and easy-to-operate system, so operations can be carried out without interruption.
• Possibility of being executed when there is no Internet connection.
• Automatic storage of visitor data once your card is delivered. This card may be used again by another person.
• “Mobile Check-in” function, which is the sending of email with the code for rapid identification of the visitor via cell phone.
It is clear that the use of visitor management systems is vital to optimize security and therefore it is necessary to use a secure solution, which allows organizations or residential units to automate the entire registration process. Of guests, printing of badges and obtaining detailed information in a matter of seconds by simply scanning identification. This is a highly functional, flexible, customizable solution that meets the needs of small and corporate organizations with diverse visitor management processes and regulatory requirements.
Visitor management requires specific features to improve the flow of people, optimize processes and improve security. Currently there are different options of visitor management software with effective integration approved by the manufacturers of access control, allowing the application to run successfully and practically.